What happens if an answer is wrong?
Every factual statement links to the page it came from, and each answer is checked against its sources before it reaches you. Staff still review the source and make the decision.
THE KNOWLEDGE REPOSITORY
Every department’s knowledge,
in one place.
Annalume reads budgets, minutes, ordinances, contracts, capital plans and staff reports, including decades of typed and scanned pages, as one record.
Annalume reads what your systems already produce, replaces none of them and never moves or changes a file.
BREAKING THE SILOS
One question, answered
across every department.
Each department keeps its own plans, budgets and council actions, and real questions rarely stay inside one of them. Annalume reads every department’s record at once and answers with the pages from each department that supplied it.
CHOOSE A DEPARTMENT
Each question is asked by the head of that department and answered from a fictional city’s record.
MONDAY, 8:02 A.M.
The week ahead.
Annalume prepares this before anyone asks.
- The FY2026 audit filing is due in 21 days. No audit is on file.
- Alder Street is scheduled to be resurfaced in April 2027 and dug up for a new water main in June 2028. Neither plan mentions the other.
- Resolution 25-118 requires a joint corridor schedule before either Alder Street project is bid. None is on file.
- Cited to a page
- Based on cited pages
- A warning
- A reader’s own reading
- Not answered, with what would answer it
An illustrative preview on a fictional city. Real answers take longer, because every claim is checked.
WHAT ANNALUME DOES
Built for the work that crosses departments.
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Council and staff reports
Annalume drafts staff reports from the city’s record and cites the earlier council actions, adopted figures and policies behind each statement.
See council and staff reports -
Capital projects and funding
Annalume follows a capital project from the first study to closeout, including the funding options, grant deadlines and operating costs that come with it.
See capital projects and funding
THE RULES
Four rules,
shown in practice.
Each rule is visible in what Annalume hands you. The detailed questions a city attorney or IT director will ask are answered on the Trust page.
Read the questions and answers-
Answers show their source.
“When council approved the main, Resolution 25-118 required a joint schedule from Public Works and Utilities.”
3Council Resolution 25-118 · page 2
“What would moving the repaving cost?”
The record doesn’t say. No cost estimate is on file.
Each statement links to its page, and when the record cannot answer, Annalume says so.
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People make the decisions.
“Light the Riverside fields this year and fund the electrical upgrade separately, or wait a year and fund both together. Here is what each option means for the budget.”
Annalume lays out the options and their effects, and staff and council decide.
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Employees and residents are never scored.
“Permit Technician · 2 vacant over 180 days.”
Workforce answers use positions and totals, never names.
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Your records stay yours.
- Never used to train AI
- Never kept by any AI provider
- U.S. companies only
These terms are written into every provider agreement. If you part ways with Annalume, you take all of your information with you, and Annalume keeps none of it.
THE COMPANY
Built for the cities nobody built for.
Annalume is independently owned and built for the long term, on the same decades-long horizon a city plans on, and it is priced for the way cities buy.
START
Start with what your city
already publishes.
Name your city. We’ll show Annalume answering from its adopted budget and a year of council minutes, before anything private changes hands.
FOR YOUR CITY MANAGER, CITY ATTORNEY AND IT DIRECTOR
Rules the AI can’t
talk its way past.
The rules are built into the system itself rather than typed in as instructions. The answers below cover the questions city managers, city attorneys and IT directors ask first.
MUNICIPAL ENTERPRISE OPERATIONAL INTELLIGENCE
Never used to train AI
Your records never train Annalume’s AI or anyone else’s.
U.S. companies only
Every AI service that touches your records is a U.S. company using a U.S.-developed model.
Each city kept separate
Each city’s records are walled off from every other city’s in the database itself.
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SOC 2 Type II infrastructure
Every provider that stores or processes your records holds a SOC 2 Type II report.
QUESTIONS AND ANSWERS
What cities ask
before they say yes.
Each answer is short and specific. Where the law is still unsettled, the answer says so.
THE CITY MANAGER ASKS
Does Annalume make decisions?
Annalume does not make decisions; it finds what the record says, shows you the page and lays out the options for staff and council to decide.
Does Annalume replace our systems or change our files?
Annalume does not replace any system; it reads the documents your systems already produce and never renames, moves or deletes a file.
What happens to our information if we part ways?
Your information stays yours. If you decide to part ways with Annalume, you take all of it with you in open formats, and Annalume keeps none of it.
THE CITY ATTORNEY ASKS
Are the questions staff ask public records?
They may be, so treat every question and answer as a potential public record. Your records officer and counsel decide retention, disclosure and exemptions, and Annalume never tells you that a question is exempt.
How is privileged or closed-session material handled?
You decide what Annalume reads, so privileged and closed-session material can stay out entirely. Material classified for counsel is never shown to anyone below that level, and Annalume makes no claim that anything is privileged.
Does Annalume score or profile employees or residents?
Annalume never scores, ranks or profiles any person. Workforce questions are answered by position and totals rather than by name, and personnel or legal questions without solid evidence are declined.
THE IT DIRECTOR ASKS
Who can see our information?
Each city’s records are walled off from every other city’s in the database itself, and that separation is tested with every code change. Within your city, each person sees only what their role and department allow.
Where is our data processed, and by whom?
Every AI service that touches your records is a U.S. company using a U.S.-developed model. Processing locations and every subprocessor are documented for your review before any nonpublic record is loaded.
Is our data used to train AI?
Your records never train Annalume’s AI or anyone else’s. Every AI provider agrees in writing to train on nothing and to keep nothing.
Can someone trick Annalume into breaking its rules?
The rules are built into the system itself rather than written as instructions, so a cleverly worded question cannot talk Annalume out of them. Text inside a document is treated as something to cite, never as a command to follow.
PUBLIC RECORDS AND PRIVILEGE
What records requests and courts
already show.
Public records requests have already produced thousands of pages of AI chat logs from city officials.¹
Advisers to public agencies note that such logs often sit on a vendor’s platform, outside the agency’s control.²
One federal court has held that material a defendant generated with a consumer AI service was not privileged.³ Annalume makes no privilege claim.
SECURITY QUESTIONNAIRES
Have a questionnaire?
Send it.
The answers come back in writing, from a person.
COUNCIL AND STAFF REPORTS
Staff reports drafted from the city’s own record.
A staff report usually draws on earlier council actions, the adopted budget, department plans and the policies that apply, and that material is often spread across several departments. Annalume gathers it, drafts the report for staff to review, and cites the page behind each statement so the author can check it before the report goes into the agenda packet.
What Annalume does
Finds the history
Annalume locates the earlier council actions, resolutions and direction to staff that bear on the item, and gives the date of each and the vote where one was taken.
Uses adopted figures
Fiscal impact figures come from the adopted budget and the capital plan. Each figure is labeled as adopted, revised or proposed and cited to its page.
Drafts the sections
Annalume drafts the background, analysis, fiscal impact and alternatives sections for the author to edit. The recommendation stays with staff.
Shows what is missing
When the record lacks something the report needs, such as an updated cost estimate or a required schedule, Annalume says so plainly instead of filling the gap.
An example from a fictional city
The example below is a staff report on the Alder Street resurfacing contract, drafted from the record of Alder Reach, a fictional city.
ALDER REACH · FICTIONAL CITY
Staff Report: Alder Street Resurfacing Contract
Public Works · to council · draft for staff review
BACKGROUND
The capital improvement plan schedules Alder Street resurfacing for April to June 2027, with the bid advertised in March 2027.
When council approved the water main replacement, Resolution 25-118 required a joint corridor schedule from Public Works and Utilities before either project is advertised for bid.
ANALYSIS
The water system master plan schedules the Alder Street main replacement to start in June 2028.
BASED ON SOURCES 1 AND 2
As scheduled, the new pavement would be cut about a year after it’s finished.
Page 12 of the October 2026 staff report on the resurfacing is a scan that couldn’t be read. Annalume left it out rather than guess.
FISCAL IMPACT
The resurfacing is funded in the adopted capital improvement plan as project PW-27-014.
RECOMMENDATION
Staff write the recommendation.
SOURCES
Fictional document written for this preview.
The records it draws on
Annalume works from council minutes and agendas, adopted resolutions and ordinances, the adopted budget and capital improvement plan, department plans, contracts and earlier staff reports.
The author stays in charge of the report. Annalume prepares the draft and the citations, and staff decide what goes to council.
CAPITAL PROJECTS AND FUNDING
Capital projects, followed from the first study to closeout.
A capital project typically draws on a needs assessment, the capital improvement plan, funding sources, council actions, contracts and grant requirements, and those records are often held by different departments. Annalume follows a project across all of them and helps staff weigh the funding options, grant deadlines and operating costs that come with it.
ONE PROJECT, START TO FINISH
A new fire station, from the first study to opening day.
Capital projects tend to follow a similar path, from documenting the need to closing out the grants, although the steps vary from one project to the next. This example follows one project to show how Annalume understands the process and offers recommendations drawn from the city’s own record.
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- WHAT ANNALUME DOES
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Annalume also reads beyond the city’s own documents, including the systems departments already use, the rules of each grant program and, for policy work, pending state bills that would change a local rule.
The decisions stay with you. Annalume brings the record to the table.
The records it draws on
Annalume works from needs assessments and service studies, the capital improvement plan, the adopted budget, grant program rules, council minutes and resolutions, contracts and change orders, and closeout reports.